What happens when your crew leaves a tablet behind

“I trust my team” is not a security plan.

Hi y’all,

A few weeks ago we talked about choosing tech that your whole team will actually use. This week I want to go a layer deeper because getting your crew on board is one thing; keeping your business data safe once they’re there is another.

In our experience, it’s rarely an employee acting nefariously to cause things to go wrong. It’s more likely to occur in the middle of folks moving too quickly or innocently cutting corners: when an iPad gets left at a venue, a phone gets set down on a gas station counter for 30 seconds without a password lock, or teammates sharing a login because they’re not ‘full-time.’

And I’ve been there, too, but if that device is logged into a shared account with no protection, your whole business is exposed on that device without the proper security in place.

This matters because 81% of hacking-related breaches are tied to weak, reused, or stolen passwords. Not sophisticated attacks, just access that was too easy to get.

So, two things to nail down:

First, make sure devices have their own security — a PIN, a lock screen, or Face ID. This is table stakes.

Second, make sure every crew member has their own login to whatever software they’re using. Not a shared account. Not the owner’s login. Their own. When you do that, you control what each person can see, and if something goes wrong, you know exactly where to look.

Getting your crew set up this way is usually easier than you’d expect. Most of them are already using tech every day — for their finances, for social media, for gaming. Logging into software for work isn’t a stretch. And so the barrier is usually just taking the time to set it up, not the training itself.

Something that’s front of mind for us as we build: security should be easy enough that your team actually uses it. That’s why Goodshuffle is rolling out Face ID login in the months ahead  — so the most secure path is also the fastest one. Stay tuned for more updates.

But for now: check your crew’s logins. If anyone’s sharing an account, that’s the first thing to fix. Just add another user to the account!

See you next Monday,

Mallory Mullen

Goodshuffle