Best Tips For Projector Rentals at Events

There are so many occasions that require projector rentals: conferences, trade shows, and even outdoor movies! What do you know about renting a projector for an event?

What does it take to ensure that you hire the best cheap projector for a smooth run at the event? How can you avoid a bad experience in renting a projector for a big corporate event? Read below as we discuss some smart tips to help you with making great choices for your projector rentals.

Know Your Audience

Decide on your audience first. If it is a small group of ten to twenty people, a basic and low-cost model will do. However, if the event hosts a larger gathering, then you have to decide further based on the further aspects.

1. Projection Positioning

Depending on the room configuration, you can decide on the positioning of the projector rentals. Your choice will be based on whether a rear-projection will work the best or a front projection will serve the purpose. While choosing either, remember that a rear projection will cost less as it is on the ground supported. A front projection can be placed anywhere in the front, it will take the floor space, and there are chances that people can walk in front of it. You can choose to rig the projector at additional costs to avoid such issues.

2. Projector with Lumens

Once you have decided on the position, the next important factor that comes into play is the resolution and brightness of the device. Measured in lumens, the cost is directly proportional to the number of lumens as it is the basic technical consideration for a projector. Another aspect to notice is the contrast. But again, if you are budget constrained, avoid going for higher lumens, either turn off your lights and let the people focus on your presentation. A basic projector is loaded with enough lumens to brighten up the screen in the dark surroundings.

3. High Definition vs Standard Definition

This simply refers to the resolution. If your projector promises 1080p or more resolution, it certainly is a high definition projection, but the projector under 100 will provide 480 p or lower resolution and are referred to as standard definition. Well, this should not be a problem if you are hosting a small event with ten to twenty people.

4. Pixels

We just talked about the HDs and SDs and how they are defined by numbers followed by a “p”.the “P” here refers and stands for progressive.

5. Aspect Ratio

Prepare your presentations in accordance with the resolution and definition of your projector. There is an aspect ratio difference between an HD video and SD video, which is 16:9 and 4:3 respectively. Make sure you keep this important factor in mind to avoid the poor image quality or slides misfit on the screen.

6. Light in Weight

This again is a very important factor to consider, depending upon the kind of presentation you are going to hold. A portable projector ensures an easy movement between rooms or outdoors.

7. Projector Screen

We have already talked about the aspect ratio. The next thing you should look for is the shape of the screen. Decide if you want a freestanding screen or a hanging screen. Many people nowadays are using walls or other flat surfaces instead of screens and that serves the purpose as well.

8. Budget

The last but not the least, a very important factor to consider when finalizing a projector to rent is your budget. Look for reasonable prices, and go through different packages to suit your needs and pocket.


We understand that while hosting an event and presenting yourself, you do not want any glitches and imperfections at any cost. A projector, being the main asset of the presentation requires your utmost attention. Hence, we believe that after going through our smart tips to hire a perfect projector under 100, you don’t have to worry about any extra aspect. Just look for these features and factors and get you hands on the perfect set of projector that will help you guide the audience in your way.

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Author: Carmen Bodziak

Carmen Bodziak has been on the marketing team at Goodshuffle since 2019 and got into the business because of her passion for empowering business owners through technology. She loves connecting with the events industry both virtually and in-person, so say hi if you see her at a trade show! Outside of Goodshuffle, she loves to travel and spend time outdoors.