Party rental marketing:
Build the best event
business website

Website strategy for event professionals including everyday hacks, SEO, UX, and more.

PARTY RENTAL WEB DESIGN AND STRATEGY: TABLE OF CONTENTS

We cover everything event professionals need to know about website strategy. Learn how to start and promote a party rental business, a wedding business, or other type of event business online with these tips. Bring in new clients and watch your company grow! Click a topic to scroll down.

INTRODUCTION

WHY IS A WEBSITE IMPORTANT TO MY EVENT BUSINESS?

WHY SHOULD AN EVENT COMPANY HAVE A WEBSITE?

As an event professional, your website serves as a digital showroom to showcase everything you offer. It's your opportunity to market your event business to your clients while they're on the go. It's also one of the best ways to make a great first impression, since most people scope out a business online before making a purchase. If your clients are pulling up your website and your competitors' websites to compare and contrast, you want to come out on top by emphasizing what makes you unique.

In today's age, it's expected that every business has a website. Organic search, which occurs when someone Googles something (types a query into a search bar), is becoming a huge winner of website traffic that later converts into paying customers. Having a website means that your business is more likely to be found by clients who are looking for the services you provide. If a website isn't part of your event rental company marketing strategy, you're likely missing out on a large number of leads for your business.

Your website also makes your party rental marketing and general business efforts more measurable. Wondering how many eyes are on your inventory? Curious to know which of your services people are most interested in? How about the number of quote requests you get each month? All that and much more can be found by digging into your website analytics. With this information in hand, you're well equipped to make even better future decisions for your business.

 

event-company-website

 

NEXT STEPS

HOW DO I CREATE A PARTY RENTAL WEB DESIGN STRATEGY?

Either you have a website already, or you're looking to build one. How do you go about creating a website strategy that's going to work for you and your event company? Creating a good party planning website takes research, effort, and time. However, the results pay off when you have an influx of clients coming in because they saw your professional, polished website.

DETERMINE OVERALL GOALS FOR YOUR WEBSITE

event-company-goals

 

CHOOSE YOUR EVENT COMPANY'S BRAND IMAGE

event-company-logo-brand

 

CREATE AN OUTLINE OF YOUR SITE MAP

event-company-site-map

 

SET PATHWAYS FOR VISITORS TO REACH YOUR SET GOALS

pathways-icon

 

1. Determine overall goals for your event or party rental website

As an event professional, your main goal is most likely to have someone submit a quote request or get in touch with you about booking your business for an event. You may have some smaller goals, such as completing the sign-up for your newsletter, or downloading a how-to guide. Whatever it may be, you want to direct your visitors to the proper spot to complete these goals.

2. Choose your business brand image

What message do you want to send to visitors when they're on your website? What makes you different than your competitors? Everything on your website, from the colors and fonts, to the images and layout you choose affects a visitor's view of your brand.

3. Create an outline of your site map

While you'll eventually want a digital site map (typically in the form of an XML document), you'll first start out with a physical outline of how you want your website to be built. This means drawing out the way you want your menus and pages to link together.

4. Set pathways for visitors to reach your set goals

If your main goal is to get a visitor to contact you to start the quote process, then you want to make that as easy as possible for them. This means adding links to all your pages that go to the contact form, wishlist builder, or landing page. This can be done by adding calls-to-action (CTAs) or hyperlinks.

5. Continuously measure results and make improvements

Your website will constantly evolve as you get to better understand your traffic patterns. Use tools like Google Analytics and Google Search Console to measure the success of your website. From there, you'll be able to make the best decisions for your event business.

 

There are lots of common mistakes that event professionals make when it comes to building a website. We've listed the top 10 common website mistakes to avoid, with tips and tricks to do so, on our blog. Read more here.

HOW TO SYNC YOUR EVENT INVENTORY WITH YOUR WEBSITE

Save hours of time updating your rental website whenever you get new pieces, change prices, or reorganize. Seamlessly sync your event inventory to your website with the click of a button.
LEARN MORE
LET'S TALK ABOUT

ALL THINGS SEO FOR EVENTS PROFESSIONALS

WHAT IS SEO?

SEO, or Search Engine Optimization, is the process of creating a website that can be found by search engines. You've spent all this time creating a website— don't you want people to see it? SEO is one of the best marketing strategies for event professionals because:

  • It brings in more new, qualified leads to your business.
  • You drastically stand out from competitors.
  • It's cost-effective, since you're targeting users who are actively searching for information on a certain topic.

New call-to-action

There are many benefits to event companies when they spend time creating an SEO strategy.

SOME OF THE MAIN BENEFITS OF SEO ARE:

  • More brand credibility and recognition
  • Higher click-through rate than paid ads
  • An increased return on investment
  • Constant opportunities for improvement
  • Accessibility to people of all backgrounds with with varying degrees of technology experience

Through a combination of different strategies, you and your event company can move to the top of Google, grabbing the #1 spot over your competitors.

THERE ARE MULTIPLE COMPONENTS TO SEO, INCLUDING:

  • Formatting and HTML
  • Content
  • Technical aspects

Everything from titles and alt text, to blog posts and keywords for event management, to page load speed and backlinks impacts your SEO. Measure your success with various tools so that you know where you're acing the SEO game and where you can make improvements.

SEO FOR EVENTS PROFESSIONALS: THE ULTIMATE GUIDE

If you're not getting discovered on Google, you're missing a key part of a successful event, party, and wedding rental marketing strategy. Build your event business today with our all-in-one guide to SEO, full of easy-to-follow steps.

GET THE GUIDE
ARE YOU ASKING

WHAT ARE THE UX BASICS FOR EVENT PROFESSIONALS?

WHAT IS UX?

UX, or user experience, is a user's overall experience with a product. It typically refers to ease of use and functionality, as well as how enjoyable the product is to use. You want to create a website that gives your visitors the best possible user experience.

SEO is what first gets people to your website, but UX is what makes people stay.

UX is important for your event company's website because it:

  • Engages and entices visitors
  • Solidifies a first impression
  • Makes it easy for visitors to complete the ultimate goal (e.g. submitting a form, sending an email)

The whole point of UX is to create a positive, enjoyable experience for anyone who visits your website.

Just starting out with UX? Read our Beginner's Guide to UX for Event Profs now!

ux-event-pros

 

UX TIPS FOR BEGINNERS

UX is incredibly important for any event professional's website.

When thinking about UX, you consider everything from fonts and color scheme, to calls-to-action (CTAs), plus the time it takes for the website to load. Do you have lots of stock photos or confusing language? Both of these make for a less-than-ideal user experience. You should also ask yourself if you are giving your users a clear way to contact you or take some other next step.

THE 4 GUIDING UX PRINCIPLES

  • Design with the user in mind
  • Be consistent across all content and pages
  • Clarity is key
  • Simplistic designs are often the best

You can learn a lot by running a miniature user test, in which you have a friend or family member who isn't familiar with your website explore it. While they click around you site, have them voice their thoughts out loud. What are they clicking and why? Learn what they like and dislike about the experience so that you can make improvements going forward.

You should also pay attention to your own experiences on others' websites. What frustrates you when you visit a new website for the first time? Is there anything other websites have that you really appreciate? Take a look at your competitors' sites as well, so you can see the areas they excel in, as well as the areas of opportunity.

Free Infographic Download: 6 Ways to Improve My Website's UX

 

NOW YOU WANT THE

WEBSITE AUDIT CHECKLIST FOR EVENT PROS

WHAT IS A WEBSITE AUDIT?

A website audit is an examination of your overall website, as well as the individual pages. When performing an audit of your party planning website, you should look for factors that may be causing harm to your search engine optimization or user experience.

The benefits of a website audit are:

  • Improved technical website performance
  • Better SEO
  • More paying customers

When you are able to find errors and fix them, your website will be in its best shape. This means more happy, paying customers for your event business.

It's important to know what to pay attention to and measure when performing a website audit. After you've analyzed your web traffic and page performance, you'll have a good idea of your business goals for your website. Do you want increased traffic? More conversions? A more professional user experience? Whatever your goal is, be sure to have it in mind when you're performing your audit.

AREAS TO OBSERVE IN A WEBSITE AUDIT

  • Content
  • User journey and experience
  • Optimization for search engines
  • Technical performance

Take a deep dive into your go-to website audit checklist by downloading this free checklist now: Website Audit Checklist for Event Profs

 

ux-event-pros-3

 

THE 5 BEST WEBSITE TOOLS FOR EVENT PROFS

1. Woorank

Woorank provides a lengthy site analysis report that dives into a bunch of different areas, including SEO, usability, social media, and more.

2. Moz

Moz is an all-in-one SEO tool that highlights broken links, duplicate content, issues with meta descriptions, and more. You can check your keyword rankings and your inbound link status here as well. Moz Pro is great for conducting a competitor analysis too.

3. Check My Links

This free Chrome extension detects and highlights broken links on any webpage. Say goodbye to 404 error pages with this handy tool!

4. Screaming Frog's SEO Spider

Screaming Frog's SEO Spider looks at your website and flags any areas that require SEO improvement. Audit redirects, find duplicate content, generate site maps, and more with this tool. You can crawl 500 URLs for free to try it out.

5. Google Search Console & PageSpeed Insights

These free tools from Google give you insight into your entire website's performance. Learn hot keywords in your market, find URL errors, and identify areas of improvement for page load speed.

 

Interested in using some of these tools for your own website? Read our full list of the top 10 free (or mostly free!) SEO tools for event profs.

NOW I WANT TO KNOW

HOW DOES EVENT RENTAL SOFTWARE EMPOWER MY WEB DESIGN STRATEGY?

Websites are becoming more important than ever as customers continue to gravitate toward online shopping. As your digital showroom, your website should represent your brand and be well maintained, meaning updated information and no broken links, etc. Keeping up with this can be complicated and time-consuming, especially at the pace of the event industry. This is why smart software that empowers your website strategy is a serious life-saver!

It's no secret that the faster you respond to a potential client, the more likely you are to earn their business. In addition, the younger generation doesn’t like talking on the phone and wants to be able to shop any time, day or night. You can give them a way to get that instant gratification while still maintaining full control of the sales process. You can also enjoy the benefit of walking into your office and already having potential new revenue sitting ready for you.

We've got the solution to satisfying clients' desire for instant gratification. Goodshuffle Pro offers the popular Website Wishlist Integration to pair with your website. Potential clients looking to start the rental process can submit a wishlist on your website of all the inventory pieces they'd like to rent. A proposal is immediately created in Goodshuffle Pro, which you can then tweak as desired before sending the official quote. You still maintain full control over when the quote is sent. 

hero-integration-wishlist-1240x540-1

Because Goodshuffle Pro automatically syncs your inventory to your website, you no longer have to worry about updating your site with new pieces. This means you save hours of valuable time that can be put towards other high-level activities. Keeping the inventory on your website up-to-date is important, so you need to make sure that it's easy to ensure that this happens. We help you with this by feeding all changes you make to your inventory in Goodshuffle Pro into your website automatically. Goodshuffle Pro users have seen up to a 95% decrease in the amount of time they spend on their website. Learn how Cam Petty, Owner and CEO of Render Collective, used Goodshuffle Pro to enhance her business's website.

Looking to completely revamp your website, or even build one from the ground up? Work with one of Goodshuffle Pro's preferred partners to create your dream website. 

LEARN MORE ABOUT HOW GOODSHUFFLE PRO EMPOWERS EVENT, PARTY, & WEDDING RENTAL BUSINESSES

Get a free 1:1 demo with one of our event specialists to learn how we can work for you. Let's chat!
GET A FREE DEMO